Staff Accountant

Position Reports to: Chief Financial Officer

About our client, the Multi-Cultural Health Evaluation Delivery System (MHEDS)

MHEDS was established 50 years ago as a joint project of the Erie Diocesan Mission Office and the Erie Council of Churches to meet the health needs of African-American and Hispanic Farm Workers and other low-income individuals and their families. Refugee and immigrant health were added in the late 1990s. On January 1, 2019, MHEDS entered the Federally Qualified Health Center system as a Look-Alike.

Our service area is the City of Erie. Our mission is to enable all who wish to achieve complete mental, physical and social well-being by providing equitable, culturally sensitive, patient-centered health care, regardless of their ability to pay. MHEDS has a very diverse panel of patients: 35% are Asian, 29% Black/African American, 29% White, and the remainder mixed race. 6% are Latino/a. As an FQHC Look-Alike, MHEDS must comply with standards that ensure all patients have access to comprehensive health care services. We also offer health insurance enrollment, interpretation, and translation.

MHEDS expanded by opening a second site at the JFK Center in 2020. The second site allowed us to begin to offer women’s health and accommodation to serve more new arrivals. In late 2021, MHEDS began receiving Afghan refugees along with its anticipated arrivals. In early 2022 we began receiving Ukrainian refugees. Our anticipated 549 new patients became 1,010. This Federal Fiscal Year, we have been told to expect 750 refugees plus additional Afghans and an unknown number of Ukrainians. Eighty percent of MHEDS’ staff are hired from within the New American group, allowing us to be more aligned both linguistically and culturally with those we serve.

Company Values

Here at MHEDS, we are Flexible, Ethical, Positive Communicators, Culturally Competent, Productive, and Team Players.

Duties and Responsibilities

• Work with the CFO to develop and/or improve controls and processes for the business.
• Collects all medical co-pays and all other payments to MHEDS, and deposits them into the company bank account. 
• Makes sure that daily front desk patient payments reconcile to eClinical daily reports. Reconcile at month end that all patient payments deposited for the month reconciles to the eClinical monthly report for all patient payments taken by front desks.
• Create a system/process for tracking Grants awarded, invoices against grants, and payments received for the grants. Also makes sure that supporting documentation for Grant invoices balances to invoiced amount, and documentation along with submitted invoice is saved to the corresponding Grant folder/s on the Shared drive.
• Ensures accurate and timely accounts payable and receivable information is processed and recorded into the general ledger.
• Processes monthly accruals, amortization of prepaid expenses, fixed asset depreciation and recording adjusting journal entries. 
• Responsible for Bi-weekly Payroll processing, including adding or terminating employees in the payroll software system.
• Performs general account analysis and reconciliations, including bank statements, fixed assets, long-term debt, etc. 
• Assists in the preparation of financial statements and other reporting requirements. 
• Assists in budget and forecasting processing, including cash flow impact 
• Reviews cash receipts journals, reconcile to bank; check correctly coded and post to general ledger.
• Assists with external audit including booking all year-end closing entries and preparation of schedules for the annual audit. 
• Documents and update processes and procedures on a regular basis. 
• Primary position responsible for making purchases for all departments/locations of the business.
• Tracks incoming inventory, delivery arrival time, and note actual arrival time.
• Maintains, organizes, and communicates relevant purchasing information.
• Resolves purchase order and invoice discrepancies, to include deleted items, back orders, and pricing discrepancies.

Safety

• Adheres to safety, patient confidentiality, and related policies and procedures.

Company Values

• Ensures the six domains of healthcare quality are met during each patient visit: patient safety, effectiveness, patient-centered, timeliness, efficiency, and equity. 
• Consistent with MHEDS’ values, treats all supervisors, co-workers, direct reports, patients, and any other internal or external person with respect and dignity. 
• All other duties as assigned by supervisor and/or based on the needs of the health center. 

Supervisory Capacity

This position does not supervise any position.

Education and/or Experience

• High School graduate or GED required, associate’s degree or formal business/technical education preferred. Experience in accounts payable/receivable, purchasing, administration, or other related fields accepted as alternative to formal education.
• Experience with accounting software such as QuickBooks, Blackbaud, SAP Business One, or similar preferred.
• Familiarity with Microsoft Office required.
• Experience working in a Federally Qualified Health Center setting or in a business role in a Healthcare setting will be beneficial.

Language Skills

Must be able to speak and write in English. Additional language capabilities are a plus.

Physical Demands

Normal administrative office setting demands include lifting and carrying or delivering supplies that usually weigh less than 10 pounds, but may occasionally weigh 20-30 pounds, within the building. Must possess a valid driver’s license and have the ability to drive a private vehicle.

Work Environment

The office and clinical areas are well illuminated, climate controlled, indoor areas. Work involves some exposure to hazards typical to a medical office environment, including potential exposure to infectious diseases and blood borne pathogens, chemical exposures, fire, mechanical and electrical hazards. Protective clothing and equipment are provided and required to be worn in potential exposure situations.

Interested, qualified candidates will please submit a résumé.

J.L. Nick & Associates & MHEDS are equal opportunity employers.